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Notes

The first step in adding an item to the MORE database is to search the database for a matching record. The most direct way to do this is to search by ISBN (or UPC if working with an AV item). If no match is found, try searching by title. Please refer to the Item Records — Searching for a matching record section for further details on determining whether or not an item needs an additional bib record created.
Information to fill out a bibliographic record can be taken from the entire resource. Use square brackets only for information taken from outside the resource.
Each subfield must be bracketed separately.
In general, abbreviations are spelled out in RDA except for units of measurement.
Subfield a (|a) is assumed in Sierra and therefore not shown
Click on Tools/MARC tag info when editing a bibliographic record in Sierra for more information on tags, indicators, and subfields
Starred (*) fields are considered core elements (must be included if applicable). Records brought in through Z39.50 must include these core elements.

Punctuation

Most fields end with a period or other mark of punctuation.
Always end with a period (regardless of other marks of punctuation)
- 245, 250, 590
- 007, 008, 010, 020, 028, 040, 082, 246, 264 _4 (copyright statement), 336-338, 34x, 38x, 490, 510, 586
Sierra Fixed Fields
- Fill in all the fixed fields
- Double-click within a field to find the codes used to fill in the appropriate fields
- LANG should match Language in the 008 field
- Enter “t” for today’s date in the CAT DATE field
- Fill in the appropriate cataloging code in the CATCODES field. All libraries should be entering “o” for short order bibliographic records or “s” for short bibliographic records when creating bibliographic records
- The SKIP digit should match the 245 second indicator. This is used to tell the computer where to start indexing the title
- BIB LVL should be “m” for monograph unless it is a serial record (used when a resource is published continuously or in several issues/editions)
- COUNTRY should match the first 264 |a for place of publication
- Fill in your library’s two letter location code
- Fill in the appropriate format code
MARC Leader
- - The leader is the first field of a MARC record. It has 24 character positions (00-23). It consists of data elements that contain numbers or coded values that provide information for processing the record.
  - When cursor is in the leader, press Ctrl plus “r” simultaneously to expand (or collapse) the field or right-click and select Expand or Collapse field
  - Rec Type (type of record) should be coded “j” for musical sound recording.
  - Cat Form (descriptive cataloging form) should be coded “a” for AACR2 records or “i” for RDA records.
  001-099 Fields
  
  001 Control number
  - - This field is used for the OCLC number. It should be retained ONLY in those records brought in from OCLC.
    *007 Physical description fixed field
    - - Do not delete
      - Both indicators are blank
      - Use Ctrl plus “r” simultaneously to expand (and collapse) the field or right-click and select Expand or Collapse field
      - Double-click within a field to find the codes used to fill in the appropriate fields
      - The most common 007 field for a music cd is “sd fungnnmmned”. This would be good to put in a macro.
      - If an music cd is in stereo, change the ConfPlay to “s”
      *008 Fixed-length data elements
      - Do not delete
        
        Both indicators are blank
        
        Make sure the Dat Type “p” as the date of distribution and production when different, Country (place of publication), FormComp, Format, MusicPts, Audience, Trans/arr, Language fields are filled in
        
        Use Ctrl plus “r” simultaneously to expand (and collapse) the field or right-click and select Expand or Collapse field
        
        Double-click within a field to find the codes used to fill in the appropriate fields
        
        If more than one code is appropriate for form of composition (FormComp), use the “mu” (multiple forms), with specific codes given in MARC field 047
        
        If the cd is music only, the language should be coded “zxx”; this should match the language code in the fixed fields at the top of the bibliographic record
        
        010 LCCN (Library of Congress Control Number)
        
        Always add if available
        
        Both indicators are blank
        
        Do not include dashes between numbers.
        
        Add zeroes to normalize number out to eight digists if resource is published before 2001
        
        93-3589 would become 93003589
        
        010 __ 2011024775
        
        *020 ISBN (International Standard Book Number)
        
        Always add if available
        
        Both indicators are blank
        
        Subfield a = International Standard Book Number
        
        Subfield c = Price
        
        Subfield q = Qualifying information
        
        Do not include dashes or spaces between parts of ISBN. Include binding information enclosed in parentheses following ISBN in subfield q
        
        020 __ 1469279878|q(library edition)
        
        020 __ 1469279851
        
        020 __ 9781469279855
        
        *024 Other Standard Identifier
        
        This field is typically used for the UPC found on the back of the container or the insert. If a scanner is attached to the computer, scan the UPC
        
        Enter the UPC without spaces or hyphens
        
        First indicator
        
        1 = Universal Product Code (UPC)
        
        3 = International Article Number (EAN)
        
        024 1_ 014551495529
        
        *028 Publisher Number
        
        The formatted publisher number for sound recordings
        
        Transcribe as appears on resource; include spaces
        
        Include multiple numbers if applicable, each in a separate field
        
        Include at least the number on the disc label. If recording multiple numbers, follow each number by a qualifier indicating its location (MLA)
        
        0 = Issue number
        
        1 = Matrix number (usually on disc)
        
        028 02 ALCD 4955|bAlligator Records
        
        028 02 ALCD 4955-33|bAlligator Records|q(container spine)
        
        033 Date/Time and Place of an Event
        
        Contains coded data about the date/time and/or place of recording or broadcast
        
        This information in textual form is contained in field 518
        
        First indicator = Type of date
        
        Blank = no date given
        
        0 = Single date
        
        1 = Multiple single dates
        
        2 = Range of dates
        
        Blank = No information provided
        
        0 = Capture
        
        1 = Broadcast
        
        033 1_ 19890408|a19890409
        
        033 2_ 19890408|a19890819
        
        033 00 19770503|b3804|cR6
        
        035 System Control Number
        
        This number should be retained for OCLC records only.
        
        *040 Cataloging Source
        
        The MARC code or the name of the organizations that created the original record, assigned content or modified an existing MARC record. It also indicates the language of cataloging and may identify the cataloging rules used to create this record.
        
        The preferred order is |a|b|e|c|d
        
        Since most libraries do not catalog on OCLC, the language of cataloging and the cataloging rules used to create this record are what needs to be included.
        
        Subfield b = language of cataloging
        
        Subfield e = cataloging rules
        
        Examples
        
        040 __ |aDLC|beng|erda|cDLC (Library of Congress)
        
        040 __ |aGHI|beng|erda|cGHI (IFLS)
        
        040 __ |beng|erda (record created in Sierra or a record brought in using Z39.50)
        
        The 040 data can be added to a record using constant data. Add the 040 line, press Tab to go to the data section, and enter “%”, “r40”, then press Enter or right click once the field has been added, select Substitution Phrases, highlight the correct line, then click Use
        
        041 Language Code
        
        The codes for the languages associated with an item when the fixed field element (in 008 field) doesn’t convey full information for a multilingual item or for an item that involves translation. The language code(s) for the audible portion of an item go in subfield d, usually the sung or spoken content of an audio recording or computer file. Record the language code(s) for the textual portion of an item in subfield ‡a.
        
        First indicator
        
        Blank = no information provided
        
        0 = Item is not a translation/does not include a translation
        
        1 = Item is or includes a translation
        
        Blank = MARC language code
        
        7 = Source specified in subfield 2
        
        041 0_ eng|aspa (item is in English and Spanish; predominant language is English since listed first)
        
        041 1_ |deng|hspa (audible portion is in English, translated from Spanish)
        
        041 1_ |deng|dspa (audible portion in English and Spanish)
        
        047 Form of Musical Composition Code
        
        Two character codes that identify the form of musical composition. Enter the specific multiple MARC codes when you use the code “mu” (multiple forms) in MARC field 008 FormComp
        
        Click here to access the MARC Form of Musical Composition Code List
        
        First indicator is blank
        
        Second indicator (Source of code)
        
        Blank = MARC code
        
        7 = Source specified in subfield 2
        
        047 __ bl|ajz (Item has both blues and jazz)
        
        082 Dewey Decimal Classification Number
        
        First indicator (Type of edition)
        
        Blank = No edition information recorded
        
        0 = Full edition
        
        1 = Abridged edition
        
        0 = assigned by Library of Congress
        
        4 = assigned by other agency
        
        2xx Title/Edition/Imprint Fields
        
        100 Personal Name
        
        Check authority record (by pressing Ctrl plus “g” simultaneously or right-click and select Verify Headings to take you to browse view of the author’s name) for correct form of name, numeration (|b), dates (|d), titles (|c), or fuller form of the name (|q)
        
        Persons, families, and corporate bodies/groups who are performers may only be considered creators if they composed the work they perform or if they are responsible for modifying a previously existing work in a way that substantially changes the nature or content of the original and results in a new work. The fact that a performer is prominently named in a resource is not sufficient justification for determing this fact. **Music Library Association Best Practices.
        
        First indicator
        
        0 = Forename (used for single names such as Madonna)
        
        1 = Surname (used for single inverted names such as Springsteen, Bruce)
        
        For complete list or relator terms, see MARC Code List for Relators
        
        100 0_ Madonna,|d1958-|ecomposer,|eperformer.
        
        100 0_ 50 Cent|c(Musician),|ecomposer,|eperformer.
        
        100 1_ Springsteen, Bruce,|ecomposer,|eperformer.
        
        110 Corporate Name
        
        Check authority record for correct form of name (by pressing Ctrl plus “g” simultaneously or right-click and select Verify Heading)
        
        Persons, families, and corporate bodies/groups who are performers may only be considered creators if they composed the work they perform or if they are responsible for modifying a previously existing work in a way that substantially changes the nature or content of the original and results in a new work. The fact that a performer is prominently named in a resource is not sufficient justification for determing this fact. **Music Library Association Best Practices.
        
        First indicator
        
        0 = Inverted name
        
        1 = Jurisdiction name
        
        2 = Name in direct order (most common)
        
        For complete list, see MARC Code List for Relators
        
        110 2_ Maroon 5 (Musical group)
        
        110 2_ Wood Brothers (Blues group),|eperformer.
        
        130 Uniform Title
        
        A uniform title used as a main entry heading. It’s used when a work is entered directly under the title and the work has appeared under varying titles. Use MARC field 245 for the title that appears on the resource.
        
        Use for anonymous works or for resources that need a unique title created (those that do not have a composer or multiple composers)
        
        First indicator
        
        Nonfiling characters
        
        130 0_ Danielus ludus.
        
        130 0_ Suites,|mflute, jazz ensemble,|nno. 1.
        
        001-099 Fields
        
        300 Physical description
        
        Both indicators are blank
        
        Subfield a = extent
        
        Notice change from sound discs to audio discs; approximately is spelled out; hours and minutes are abbreviated
        
        1 audio disc
        
        2 audio discs (44 min.)
        
        digital
        
        digital, CD audio
        
        4 3/4 in.
        
        1 booklet (16 pages)
        
        1 DVD
        
        300 __ 1 audio disc (45 min.) ;|c4 3/4 in. +|e1 booklet.
        
        336 Content type
        
        The form of communication through which a work is expressed
        
        Both indicators are blank
        
        Subfield a = Content type term
        
        Subfield b = Content type code
        
        Subfield 2 = Source
        
        Subfield 3 = Material specified (used when describing two different items in the resource, such as a sound recording with an accompanying DVD)
        
        For a complete list of content terms, see RDA Content Type
        
        The 336 data can be added to a record using constant data. Add the 336 line, press Tab to go to the data section, and enter “%”, “a336”, then press Enter or right click once the field has been added, select Substitution Phrases, highlight the correct line, then click Use
        
        Can also include a code for the term
        
        336 __ performed music|bprm|2rdacontent OR
        
        336 __ performed music|2rdacontent
        
        336 __ |3CD|aperformed music|2rdacontent
        
        336 __ |3DVD|atwo-dimensional moving image|2rdacontent
        
        337 Media type
        
        Media type reflects the type of device required to view, play or run the content of a resource
        
        Both indicators are blank
        
        Subfield a = Media type term
        
        Subfield b = Media type code
        
        Subfield 2 = Source
        
        Subfield 3 = Material specified
        
        For a complete list of media terms, see RDA Media type
        
        The 337 data can be added to a record using constant data. Add the 337 line, press Tab to go to the data section, and enter “%”, “a337”, then press Enter or right click once the field has been added, select Substitution Phrases, highlight the correct line, then click Use
        
        Can also include a code for the term
        
        337 __ audio|2rdamedia OR
        
        337 __ audio|bs|2rdamedia
        
        337 __ |3CD|aaudio|2rdamedia
        
        337 __ |3book|aunmediated|2rdamedia
        
        338 Carrier type
        
        Carrier type reflects the format of the storage medium and housing of the carrier
        
        Both indicators are blank
        
        Subfield a = Carrier type term
        
        Subfield b = Carrier type code
        
        Subfield 2 = Source
        
        Subfield 3 = Material specified
        
        For a complete list of carrier terms, see RDA Carrier Type
        
        The 338 data can be added to a record using constant data. Add the 338 line, press Tab to go to the data section, and enter “%”, “a338”, then press Enter or right click once the field has been added, select Substitution Phrases, highlight the correct line, then click Use
        
        Can also include a code for the term
        
        338 __ audio disc|2rdacarrier OR
        
        338 __ audio disc|bsd|2rdacarrier
        
        338 __ |3CD|aaudio disc|2rdacarrier
        
        338 __ |3DVD|avideo disc|2rdacarrier
        
        344 Sound Characteristics
        
        Technical specifications relating to the encoding of sound in a resource
        
        Both indicators are blank
        
        Subfield a = Type of recording
        
        Subfield b = Recording medium
        
        Subfield c = Playing speed
        
        Subfield g = Playback channels
        
        Subfield h = Special playback characteristics
        
        Subfield 2 = Source (record when terms are from a controlled list)
        
        Examples
        
        344 __ digital|gsurround|hDolby digital 5.1|2rda
        
        344 __ digital|gstereo|2rda
        
        347 Digital File Characteristics
        
        Technical specification relating to the digital encoding of text, image audio, video and other types of data in a resource. This information could also be recorded in field 300 subfield b.
        
        Both indicators are blank
        
        Subfield a = File type
        
        Subfield b = Encoding format
        
        Subfield 2 = Source
        
        Examples
        
        347 __ audio file|bCD audio|2rda
        
        347 __ audio file|bMP3|2rda
        
        380 Form of work
        
        A class or genre to which a work belongs.
        
        Both indicators are blank
        
        Subfield a = Form of work
        
        Subfield 2 = Source
        
        Examples
        
        Concertos
        
        Songs|2lcgft
        
        382 Medium of performance
        
        The instrumental, vocal, and/or other medium of performance
        
        First indicator
        
        Blank = No information provided
        
        0 = Medium of Performance
        
        1 = Partial Medium of Performance
        
        Blank = No information provided
        
        0 = Not indexed
        
        1 = Indexed
        
        382 __ mixed voices|aorchestra
        
        382 — piano
        
        382 01 trumpet|n2|atrombone|n2|s4
        
        382 01 soprano|n2|atenor|n2|atenor saxophone|n2|abass clarinet|n2|atrumpet|n2|s10
        
        383 Numerical designation of musical work
        
        A serial number, opus number, or thematic index number assigned to a musical work by the composer, publisher, or a musicologist
        
        Both indicators are blank
        
        Subfield a = Serial number
        
        Subfield b = Opus number
        
        Subfield c = Thematic index number
        
        Subfield e = Publisher associated with serial or opus number
        
        Subfield 2 = Source
        
        Examples
        
        383 __ no. 14,|bop. 27, no. 2
        
        383 __ |bop. 8, no 1-3
        
        383 __ |bop. 3|eHummel
        
        384 Key
        
        The set of pitch relationships that establishes a single pitch class as a tonal center for a musical work or expression
        
        First indicator
        
        Blank = Relationship to original is unknown
        
        0 = Original key
        
        1 = Transposed key
        
        Blank
        
        384 __ D minor
        
        384 1_ D major
        
        4xx Series
        
        When an item is part of a series, it is important to include a series statement in the bibliographic record so all parts of the series can be found. Be sure to add the series statement to all formats of a title: book, large print, sound recordings.
        
        490 – A series statement that is either not traced or traced differently. There is no period at the end of the 490.
        
        First indicator: 0 or 1
        
        Second indicator is blank.
        
        490 0_
        
        First indicator 0: Use this for publisher’s series that are not traced; they do not have an added entry,
        meaning they are not indexed in the series index but can be found in a keyword search. They are not considered
        an important point of access.
        
        490 0_ A Golden guide
        
        490 0_ Wheeler large print romance series
        
        490 1_
        
        First indicator 1: Use this for a title series that has one author; the title is transcribed exactly as it is on the item, including any words or symbols associated with the series number in a |v (Harry Potter ;|vYear 1). There is a corresponding 800 field with the author’s name and a |t with the title.
        
        490 1_ Hardy boys mystery stories ;|v5
        
        490 1_ In death series ;|v12
        
        490 1_ The O’Malley series ;|v2
        
        First indicator 1 also used for a title series with multiple authors and for publisher series that are traced; it is transcribed exactly as it appears on the item. There is a corresponding 830 field with the title/name.
        
        490 1_ Harlequin historical ;|v885
        
        490 1_ The states and their symbols series
        
        800 1_
        
        An author/title entry with the title of the series in |t. The author’s name must be the authorized form, which includes any subfields containing dates, titles, longer forms of the name, etc. Please note any non-filing characters in the title are not included in |t. If there is a volume field, use only the number with no other designation before it (no., vol., bk., etc.). A semi-colon precedes the subfield |v. The |p and |n (for part and number) are not currently indexed. The 800 field ends in a period. All 800 fields must have a corresponding 490 1_ field.
        
        **NOTE: All series headings must be verified. Check authority record (by pressing Ctrl plus “g” simultaneously or right-click and select Verify Heading to take you to browse view) for the correct form of the series
        
        **NOTE: If you are cataloging a series that has reached 10 volumes, please go back and fix previous volumes to include a 0, i.e. |v01, |v02, etc. so that these sort properly in the catalog. Should your series hit 100 volumes, the same will apply to double digit volumes: |v021, |v022, |v023. Do not worry about publisher series numbering (DAW collectors books, Harlequin, etc.) It is not necessary to start off series numbering with a leading zero as most series never reach 10 volumes.
        
        800 1_ Dixon, Franklin W.|tHardy boys mystery stories ;|v05.
        
        800 1_ Robb, J.D.|d1950-|tIn death series ;|v012.
        
        800 1_ Henderson, Dee.|tO’Malley series ;|v02.
        
        830 _0
        
        The 830 is the authorized form of the series title, which is not necessarily the same as the 490. Look for an authority record for the correct 830. Any non-filing characters (A, An, The) are not included in this field. The 830 field ends in a period. All 830 fields must have a corresponding 490 0_ field.
        
        **Note If you are cataloging a series that has reached 10 volumes, please go back and fix previous volumes to include a 0, i.e. |v01, |v02, etc. so that these sort properly in the catalog. Should your series hit 100 volumes, the same will apply to double digit volumes: |v021, |v022, |v023.
        
        830 _0 Harlequin historicals ;|v885.
        
        830 _0 States and their symbols.